The MASYC AP Approval Solution: Simplifying Invoice Approvals

MASYC’s AP Approval Solution is designed to automate the invoice review and approval process within JD Edwards (JDE), streamlining your Accounts Payable processes. This solution eliminates the need for paper approvals, manual follow ups, and endless email communication. With this AP Approval Solution our clients have a centralized and transparent approval workflow available via computer and mobile device.

Most businesses already have existing imaging software that is used for content management, the MASYC AP Approval Solution works with that existing imaging solution to provide the visibility of approvals and invoice status directly within EnterpriseOne. However, if you are in the market for a complete solution, MASYC will work with you to find the imaging software that works best for you and streamlines seamlessly into our Approval solution.

Key Benefits of the MASYC AP Approval Solution

Oracle JD Edwards EnterpriseOne is a powerful ERP platform, but native security tools often lack the visibility and automation needed for modern compliance and audit demands. ALLOut Security (AOS) fills that gap, giving organizations:

• Fully Embedded in EnterpriseOne

  No need for third party platforms, external logins, or written integrations for the approval workflow.

• Faster Invoice Processing

  Automated workflows and instant notifications keep approvals moving without manual follow-up.

• Real-Time visibility

  Gain complete transparency into approval status, outstanding invoices, and team workload.

• Improve Accuracy and Compliance

  Reduce errors and ensure that every invoice follows your company’s rules and audit requirements.

• Lower IT and Admin Overhead

  Avoid maintaining separate software and eliminate additional integration needs.

• Better Vendor Relationships

  Timely approvals support on-time payments and enhance your standing with suppliers.

MASYC’s AP Approval Solution is specifically designed for JD Edwards, which means users are within a familiar environment, there is no need to switch systems or learn a new tool. This improves user adoption and reduces training time, as well as ensuring all actions are integrated within your existing solution.

Mobile Access for On-the-Go Approvals

Today’s workforce is increasingly mobile, and your approval process should be too. Our AP Approval Solution includes a user-friendly mobile app that allows managers and approvers to review, approve, or reject invoices from anywhere. The mobile app process includes secure access to key invoice data and attachments, so decision makers can act quickly without being tied to their desks. This flexibility keeps approvals moving, reduces delays, and ensures business continues even when you’re on the go.

The Problem with the Traditional Accounts Payable Approval Approach

Many businesses rely on emails or manual routing to move invoices through the approval cycle. These outdated methods create confusion and delays at every stage of the process. These unnecessary delays are frequent, visibility is limited, and approvals can fall through the cracks, which leads to late payments, penalties, and poor vendor relationships.

Empower your Accounts Payable staff

Accounts Payable processors are key in vendor relationships as they handle the payments and answer any questions regarding delays or discrepancies. Let’s empower these users to focus on and nurture those relationships rather than using their time for data entry and tracking down approvers. By eliminating this manual work, Accounts Payable can be proactive regarding any possible delays and ensuring that vendors are happy and satisfied, not compromising the business relationship due to poor management or overwhelmed resources.

Built for EnterpriseOne – No Integration Required

Unlike other solutions on the market, the MASYC AP Approval solution is housed completely within EnterpriseOne. Approvers receive notifications, view invoice details, and approve or reject documents without leaving the system they are already familiar with. All invoice data, comments and approvals are linked directly to the EnterpriseOne environment, maintaining consistency and eliminating the need to synchronize data between systems.

MASYC utilizes Orchestrator Studio and User Defined Objects to simplify the flow of information. More configurations can be designed as needed for your business. By using these existing Oracle tools, this reduces the number of applications to manage, simplifies user training, and lowers IT resource needs.

Many AP Approval solutions on the market require third party systems that sit outside of JD Edwards. These usually require more integration to manage and forces approvers and accounts payable processors to log into multiple systems.

Clear, Controlled, and Compliant Workflows

Whether you are handling simple single-step approvals or multi-level invoice reviews, our solution routes invoices automatically to the appropriate user based on the predefined routing. Every approval is logged with a date and visible in real time, so you always know where the invoice is in the process and who is responsible for the next step. This transparency improves accountability and helps to identify bottlenecks before they lead to payment delays.

These controls ensure all approvals align with your internal policies and requirements, reducing the risk of fraud, duplicate payments, and audit issues.

Scalable for Your Organization’s Growth

As your business grows, your accounts payable processes become more complex. More invoices, more approvers, and more layers of compliance can turn even the simplest task into a bottleneck. Our AP Approval solution scales effortlessly with your organization.

Regardless of the size of your company, whether you are processing a few hundred invoices per month or a global enterprise handling thousands, the system adapts to your workflows, approval hierarchies, and internal controls. Adding new approvals and managing hierarchies is straightforward and doesn’t require major reconfiguration.

Eliminate Redundancy and Manual Work with automated notifications

Manual AP Process don’t just slow things down – they increase the risk of costly errors. Invoices can be misrouted, double-paid, or lost entirely. Our solution removes these pain points by automating key tasks and ensuring every invoice is accounted for from receipt to approval.

We have configured automatic notifications for each new invoice as well as aging invoices. Additional notifications can be configured based on the needs of your organization. Approvers can also access all supporting documents, invoices and notes, directly within the approval screen, giving them the context they need to make informed decisions.

This not only speeds up approvals but also reduces the burden on your AP team, allowing them to focus on analytical tasks instead of chasing down paperwork and tedious data entry.

Secure, Auditable, and Policy-Driven

With growing regulatory and audit requirements, companies need to maintain tight control over their financial processes. Our AP Approval Solution includes full audit tracking, every action taken on an invoice – who approved it, when, and any changes made – is logged automatically.

This makes audits easier, more transparent, and less disruptive. You can easily produce documentation to show that your AP process follows internal controls, approval policies, and compliance standards.

Access control features ensure only authorized users can review and approve invoices, and role-based security prevents inappropriate override or actions.

Get Started with a Smarter AP Approval Process

If your team is tired of email threads, manual follow-ups, and disconnected systems, it’s time to upgrade to a smarter solution. Our AP Approval Solution works with your existing imaging software and helps you streamline invoice approvals, reduce delays, and gain full control over your AP process – all from within JD Edwards EnterpriseOne.

There is no additional third-party software to manage, no complex integrations to maintain and no steep learning curve for your users. Just faster, more transparent, and more reliable invoice approvals that support your business goals and keep vendors satisfied.

MASYC’s approach is to let the data work for you, this solution is a key example of that approach.

Let’s Talk About Your AP Approval Automation Needs

Ready to improve your AP process? Contact us today to schedule a demo or learn more! We will show you how our EnterpriseOne AP Approval solution can help your organization save time, reduce risk, and increase financial efficiency.  Because the solution already exists within EnterpriseOne, there’s no need to deploy additional infrastructure or re-train your teams on a new platform, look at this quick win for automating your systems today.

FOLLOWING IS FOR PLACE HOLDERS A Focus on JD Edwards Security

Integrated with MASYC's Broader Technical Expertise

MASYC’s deep knowledge of JD Edwards, including Orchestrator Studio, User Defined Objects (UDOs), and developed program solutions and integrations, ensures security coverage is complete.

This comprehensive approach means your entire JDE environment, not just standard roles, are covered by consistent, auditable security.

Benefits of MASYC + ALLOut Security

MASYC helps your organization move beyond reactive fixes and build a security program that evolves with your business. With ALLOut and MASYC, your team gains the ability to:

• Work with certified JDE Security experts

• Proactively manage risks

• Standardize user access

• Align security access with business needs

• Keep audit response times low and confidence high

JD Edwards Security, Simplified

If you’re looking for a partner who understands both JD Edwards and enterprise security, MASYC is here to help. Our certified ALLOut consultants will work closely with your team to implement, customize, and support a solution that’s built for your environment and your audit requirements.

From discovery through deployment, we bring the tools and expertise you need to secure JDE the right way. No more chasing down spreadsheets, manually reviewing user logs, or guessing about SoD violations. With MASYC and ALLOut, your security program becomes: